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Executive Assistant (based in Boulogne Billancourt, 92, France) - M/F - Permanent contract

Administrative & Clerical
Reed Exhibitions
REE00B5E Requisition #
Reed MIDEM is looking for an Executive Assistant
M / F – permanent contract

Details about the job...


You take charge of the Assistantship of the CEO of Reed MIDEM and the Chief Financial Officer:

  • Management of complex agendas, organization of meetings, writing documents (FR / ANG), translation of various documents;
  • Organization of trips abroad (tickets, hotels, visas) and in France during our tradeshows: organization of schedules and clients meetings, preparation of files (search for information / statistics / biographies);
  • Speeches updates and modifications, sending post-event thank you notes;
  • Writing and layout of monthly activity reports.

You participate in the organization of various internal / external events:

  • Participation in the organization of annual general meetings (invitations, room reservation and technical logistics) and corporate events (eg end-of-year dinner);
  • Organizing corporate gifts and keeping the customer gift registry.

You could provide one-off support to the Finance / Legal Department: monitoring of service contracts (electronic platform), management of purchase requests, participation in department meetings, etc.


You also coordinate various charity actions led by Reed MIDEM:

  • Steering of an internal charity committee: drafting agendas, writing reports;
  • Coordination of various initiatives (book collecting, solidarity shopping, cake sales, lottery, ...);
  • Charity partnership project follow-up (a chosen association per year, supported by the company)
  • Participation in monthly meetings with other Group Business Units contacts on these actions and annual reports;
  • Management of communication actions internally: production of posters for events, preparation of communication tools for the company.

This job may be for you if...

You have:
  • A higher education (Bac +3 minimum) in Management Assistantship
  • 5 years of experience minimum on a similar job, in an international environment
  • Excellent level of English and French
  • Excellent command of the Pack Office and Outlook
You are:
  • Used to working in a team, with excellent interpersonal skills and a great sense of service
  • Autonomous on operational aspects, able to adapt to a demanding environment,
  • Able to anticipate topics and structure your activity
  • Source of proposal, knowing how to take initiatives.

Joining Reed MIDEM means joining a dynamic company, with a strong international identity and a member of Reed Exhibitions and RELX.

Our specificity: premium business events that are exceptional platforms serving key players in the music, television and digital content, e-sports, real estate, retail real estate and PropTech sectors.

Multicultural, Excellence, Remarkable, Consideration, Innovation... These are our values, they are the pillars and drivers of our corporate culture, serving our customers, our teams and our partners.

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Requisition #: REE00B8Z