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Conference Manager, Energy, Marine & Rotorcraft Portfolio (Based in UK, Richmond, Surrey)

Exhibition, Conference and Training Management
Reed Exhibitions
REE009AK Requisition #
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Job Title:  Conference Manager, Energy, Marine & Rotorcraft Portfolio

Reporting to:   Event Director

Based at:   Richmond, Surrey, UK


Reed Exhibitions is the world’s leading events business, enhancing the power of face to face through data and digital tools. Every year we run over 500 events in 30 countries, bringing together over 7 million event participants worldwide. With 4000 employees we serve 43 industries in 38 offices around the globe.

Reed Exhibitions is part of RELX Group. RELX Group is a global provider of information and analytics for professional and business customers across industries. The Group serves customers in more than 180 countries and has offices in about 40 countries. It employs approximately 30,000 people of whom almost half are in North America.


The Energy, Marine & Rotorcraft portfolio, part of Reed Exhibitions UK, organises a suite of events within the ocean technology, helicopter and renewable energy industries.  The Group is now seeking a high-calibre, energetic and enthusiastic individual to take on a Conference Manager role to define, develop and deliver the conference strategy for the group and its relevant events.  This exciting and creative role is ideally suited for a conference producer with proven experience of shaping and delivering successful conference programmes who is keen to take on a key role that offers a high degree of autonomy and accountability in the further development and growth of leading event brands in a variety of interesting industries. 


Team Structure: Conference Manager, Conference Executive, Event Director


Job Purpose:  Contribute to the success of the Energy, Marine & Rotorcraft event portfolio by creating, developing and implementing the conference strategy and delivery for all relevant events, providing improved value and learning for our customers.


Key skills / responsibilities:


Conference Development & Strategy

• Take a strategic view of the positioning of the conference(s) and provide direction to the events’ content programmes and formats;

• Keep up to date with broader developments within the industries served

• Build understanding of key conference topics and awareness of how they relate to the event(s)

• Conduct research to develop strong knowledge of industry sectors through desktop research, surveys, telephone interviews, advisory groups, external client meetings and visits to other events;

• Shape the overall intellectual content of conference agendas based on the results of this extensive research and the needs of the event strategy

• Investigate and generate new topic ideas in alignment with industry trends to create conference agendas that meet the needs of the target audiences

• Develop strategic awareness through monitoring of the competition and the broader market

• Identify gaps in the market for our content programmes to explore

• Proactively seek to identify new opportunities to either develop existing events or create new ones

• Generate new topic ideas and plan research to determine their feasibility

• Consider the development of new conference formats, including those with revenue opportunities

• Manage the conference committees, recruiting new members when necessary

• Develop strong relationships with key stakeholders – exhibitors, committee members, advisors, associations – and liaise with senior level industry professionals as part of the content development and delivery;

• Work with external partners and consultants to leverage their knowledge and networks to develop the programmes

• Identify influential trade associations and other possible partners and develop relationships to aid content delivery and development

• Identify relevant publications in a given market and potential media partners

• Manage and analyse event feedback to measure effectiveness and satisfaction and to identify opportunities to innovate and improve the content


Conference Production and Delivery:


• Full conference management and administration, including the management of a Conference Executive (direct report) in order to achieve these aims.

• Identify, recruit and confirm suitable speakers, chairs and committee members to deliver the programmes’ aims.

• Build relationships with speakers, chairs and committee members, liaising with them during the event cycle when relevant.

• Ensure speakers are briefed on the required content of their presentation(s)

• Negotiate speakers’ expenses where necessary

• Maintain fully updated programmes, speaker lists and speaker biographies.

• Contribute to copy for conference brochures and other promotional material as appropriate

• Oversee design of any conference collateral ensuring key points are emphasised

• Update all marketing, sales and operations teams with programmes and speaker information in a timely fashion.

• Upload and update all conference agendas on the event websites.

• Onsite management and ownership for the running order, schedule and agenda of the conference(s)

• Accountability for developing the production timeline to ensure conference programmes are delivered on time and working with the event directors and marketing managers to integrate the production schedule into the overall event schedule.

• Manage workload to hit deadlines

Ideal Candidate Profile: 
• Minimum two years-experience as a conference producer
• Excellent project management skills
• Strong research and analysis skills
• Strong interpersonal, relationship building and verbal and written communication skills
• Strong influencing and diplomacy skills
• Excellent copy-writing skills
• Able to work under pressure and prepared to focus all efforts to meet deadlines.
• Ability to work as part of a wider team with key internal and external stakeholders.
• Highly organised and able to multi-task and manage your time excellently.
• Meticulous attention to detail.

Interested?If this position interests you or you know someone it would, please send written applications to recruitment@reedexpo.co.uk with a covering letter and your salary expectations. Or you can apply online at www.reedexpo.com

Due to the large volume of applications, we are unable to respond to all applications individually. Therefore, if you are not contacted by the company within the next three weeks, we regret to advise that your application has been unsuccessful.



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