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Conference Coordinator -Trade Shows

Exhibition, Conference and Training Management
Reed Exhibitions
REE00BUO Requisition #
Reed Exhibitions is the leading organizer of trade shows and world class events.  Whether we’re helping businesses grow and promote their brand or delighting fans at our pop culture and consumer based shows, our mission is to create unforgettable experiences that consistently exceed our customers’ expectations.
How do we do it?  We innovate.  Out of the box ideas are welcome here. We embrace creativity and foster the entrepreneurial spirit that keeps us growing and evolving. We collaborate.  We put we before me and the customer above all. If you are looking for a fast paced, challenging, friendly and fun environment where no two days are ever the same, we’d like to meet you!
G2E - Global Gaming Expo (G2E), presented by the American Gaming Association (AGA), is the world’s largest gathering of gaming professionals. The show features a comprehensive international marketplace which attracts nearly 26,000 gaming professionals each year to network, conduct business, interact with new technologies and access innovative products and services.  G2E is the industry launch platform.
G2E’s educational offerings are unparalleled as they are driven by the profession, offering content of the highest quality and relevance on a range of trending topics in the world of gaming, hotel/resorts and non-gaming amenities.  G2E is the event that brings relevant education and emerging business opportunities to the forefront of the industry
INTERPHEX - INTERPHEX is a premier pharmaceutical, biotechnology, and medical device development and manufacturing event and sponsored by the Parenteral Drug Association (PDA). Dedicated to Innovation, Technologies and Knowledge, the show focuses on the entire product development life cycle. Held in New York City, it brings over 10,000 global industry professionals together with 600+ suppliers through a unique combination of exhibition, no cost technical education, workshops, partnering opportunities, and networking events.
This is an exciting opportunity to challenge your organization and communication skills in the dynamic and fast paced trade show industry!  The Conference Coordinator will support our Interphex and G2E shows as a key player with responsibility for creating and maintaining project schedules, speaker databases and speaker correspondence.  This individual will also act as a liaison with speakers, maintaining conference, association, and special events files as well as databases and correspondence.
  • Create and maintain all conference databases and files.
  • Work with Director and Conference Manager to write promotional copy and coordinate with marketing department to produce conference promotional pieces, including quarterly newsletter.
  • Assist the Director in creating and maintaining association databases and files.
  • Responsible for development, distribution, and follow-up on return of speaker kits for biographical information, session descriptions, Audio-visual requests, and other speaker requirements.
  • Maintain speaker files and perform data entry of speaker information.
  • Maintain monthly contact with speakers - by telephone and in writing.
  • Coordinate and produce conference proceedings, handle all post show sales and inquiry fulfillment.
  • Maintain contact and follow-up with telemarketers.
  • Maintain call for participation/speaker files, including any prospective speakers and inquiries.
  • Coordinate calls for participation/newsletter/speaker mailings.
  • Route to the team all promotional pieces to me sent out.
  • Maintain up-to-date files of in-house and competitive conference pieces.
  • Liaison with registration for speaker registrations.
  • Responsible for smooth running of the speaker office on-site.
  • Interface with web site vendor and ensure all conference program information on the web site is accurate and up-to-date.
  • Education:
BA/BS degree or equivalent business training or experience preferred.
  • Knowledge:
Strong organizational skills needed.  Must have experience with Excel and database management.  Strong written and verbal communication skills needed and an excellent phone manner.  Must have the ability to handle multiple projects, prioritize and work independently. 
  • Experience:
Two or more years of progressively responsible experience, preferably within a corporate environment.




Reed Exhibitions is an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. If a qualified individual with a disability or disabled veteran needs a reasonable accommodation to use or access our online system, that individual should please contact 1-877-734-1938.

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