Assistant to the President
- Manages organizational programs overseen by the Office of the President including:
- Management of on-site and off-site programs led by senior management including operational support, determination of venues and negotiation of prices and signing of contracts associated with events; and oversight of event production including presentations; audio/video needs; catering needs, etc.
- Manages coordination of all regular Senior Management meetings.
- Handles all administrative matters related to the Office of the President including:
- Manages executive calendars; determines appropriateness of visitor requests, and schedules appointments and necessary.
- Maintains and publishes corporate monthly calendar for Senior Leadership Team of RX.
- Screens incoming calls and correspondence and responds independently when possible.
- Performs complex and confidential administrative functions. Responds to routine external correspondence. Prepare memos, payment requests and other department forms and documents.
- Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings.
- Prepares weekly expense reports for President and oversee expense reports for Senior Leadership group.
- Acts as liaison with World Wide Board and Latin America business.
- Maintains confidentiality of all corporate, personnel and personal matters.
- Handles all other assignments as may be necessary.
- Demonstrated professional experience in the following areas:
o Problem solving—the individual identifies and resolves problems with little or no supervision in a timely manner, gathers and analyzes information skillfully and maintains confidentiality.
o Interpersonal skills and communication skills—the individual maintains confidentiality, speaks clearly and persuasively in positive or negative and prepares written communication for office as needed.
o Planning/organizing—the individual prioritizes and plans work activities and uses time efficiently.
o Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
o Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
o Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance
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Excellent computer skills in Word, Outlook
Reed Exhibitions is an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. If a qualified individual with a disability or disabled veteran needs a reasonable accommodation to use or access our online system, that individual should please contact 1-877-734-1938.