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RFP Coordinator - Accuity - London

Reed Business Information
REE00BJ3 Requisition #

RFX Coordinator

Purpose of Role:

To manage the RFX process across the Accuity business. Coordinating the delivery of Request for Proposals (RFP), Request for Information (RFI), and Vendor Questionnaires across the Accuity solutions

Key Results Areas (KRAs)

To deliver high quality RFX responses (approx. 40% of time)

·         Deliver high quality RFX to clients and prospective clients as required, by coordinating resources, compiling information and defining timeframe

·         Work closely with a wide range of stakeholders/subject matter experts to gather all relevant inputs in delivering compelling, professional and clear responses

·         Structure RFPs with a commercial and client-focused approach

·         Maintain records to track all incoming requests and responses to enable win-loss analysis of responses and to build library of standard response. Ensure feedback is received after submitting the RFP and follow-up on action plans to contribute to the improvement of our response and process

Process and Stakeholder Management (approx. 40% of time)

·         Work with cross-functional teams (to include but limited to Sales, BSG, Information Security, Compliance, Product) to ensure delivery of high quality RFX

·         Coordinate key working groups to keep projects on track and to time

·         Work with other teams to manage response documentation – ensuring all documents are current and fit for use

·         Work with manager on ad-hoc projects to streamline and scale the RFX Process

·         Make process design and development recommendations to standardize, improve, or redesign processes to meet business needs


Create and maintain accurate documentation (approx. 20% of time)


·         Organize and maintain product information, content, standard response packs and other information necessary for the timely, accurate and compelling completion of a response to an RFX.

·         Collaborate with subject matter experts across the organization to obtain and provide appropriate content for RFPs and various prospect inquiries.

·         Maintain accurate and up to date process and procedure documentation


Experience/Knowledge/Skills/ Behaviours:


·         Excellent communication and writing skills

·         Excellent coordination and organizational skills and the ability to manage multiple projects and tasks simultaneously, including excellent time/project management

·         Experience working directly and professionally with all levels of staff (i.e. executives, management, sales, legal, and peers)

·         Proven skills in decision-making, critical thinking and problem-solving

·         Deadline-focused with ability to work under time constraints while producing high-quality material

·         Proficiency in various productivity programs (e.g., Word, Excel, PowerPoint, google doc, quip)

·         Fluent in English; knowledge of other European languages (French) is a plus

·         Flexible and adaptable to ensure achievement of objectives within changing environment


·         Experience with Salesforce

·         Project Management experience

·         Previous RFP or proposal experience

·         Proven ability to work with senior management

Knowledge of asset management tools, for example Highspot

About Reed Business Information 

Reed Business Information (RBI) provides information, analytics and data to business professionals worldwide. Our strong global products and services hold market-leading positions across a wide range of industry sectors including banking, petrochemicals and aviation where we help customers make key strategic decisions every day.  RBI is part of RELX Group plc, a world-leading provider of information solutions for professional customers across industries.

RBI is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

RBI General Benefits Package:

RBI pays competitive salaries and has a comprehensive set of benefits. 


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