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Administrative & Clerical
Reed Exhibitions
REE00C2X Requisition #

Reed Exhibitions is the leading organizer of trade shows and world class events.  Whether we’re helping businesses grow and promote their brand or delighting fans at our pop culture and consumer based shows, our mission is to create unforgettable experiences that consistently exceed our customers’ expectations.

How do we do it?  We innovate.  Out of the box ideas are welcome here. We embrace creativity and foster the entrepreneurial spirit that keeps us growing and evolving. We collaborate.  We put we before me and the customer above all. If you are looking for a fast paced, challenging, friendly and fun environment where no two days are ever the same, we’d like to meet you!

We are seeking a highly motivated and detail oriented Executive Assistant to support our C-Suite.  This is a great opportunity to put your skills to the test in a dynamic fast paced environment.  Must have excellent communication and organizational skills.  This is a great opportunity to challenge your skills in the exciting trade show and event business.

Duties and Responsibilities:
• Manages executive calendars; determines appropriateness of visitor requests, and schedules appointments and necessary.
• Maintains monthly calendar.
• Screens incoming calls and correspondence and responds independently when possible.
• Manages programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget.
• Prepares agendas, notices, minutes and resolutions for corporate meetings.
• Performs complex and confidential administrative functions. Responds to routine external correspondence. Prepare memos, payment requests and other department forms and documents.
• Creates and maintains database and spreadsheet files.
• Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings.
• Prepares weekly expense reports and monthly medical reimbursements.
• Maintains confidentiality of all corporate, personnel and personal matters.
• Reconciles corporate credit card account(s).
• Performs other duties as assigned.
To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.
• Problem solving—the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality.
• Interpersonal skills—the individual maintains confidentiality, remains open to others' ideas and exhibits willingness to try new things.
• Oral communication—the individual speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills.
• Written communication—the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
• Planning/organizing—the individual prioritizes and plans work activities and uses time efficiently.
• Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
• Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
• Safety and security—the individual observes safety and security procedures and uses equipment and materials properly
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.  Reed Exhibition Companies reserves the right, solely at their discretion, to change the nature and level of this position.

Reed Exhibitions is an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. If a qualified individual with a disability or disabled veteran needs a reasonable accommodation to use or access our online system, that individual should please contact 1-877-734-1938.

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