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Administrative & Clerical
Reed Business Information
REE00B57 Requisition #

Executive Assistant and Assistant Office Manager
Portland, OR

Are you the business support professional Cirium is looking for? Cirium has grown its portfolio significantly through the acquisition of leading data intelligence companies, including Ascend, Innovata, Diio and FlightStats. We are seeking a Business Support leader to help integrate these companies under our new brand, Cirium.

We want to hear from you if you believe:

  • In the power of aviation to transform the world and have a passion to improve the way we all travel
  • Training and development of all staff are key to business success
  • Acquiring and retaining talent requires individual attention to each person
  • Building a great place to work is a collaborative process

Cirium employs a team of over 400 technologists, analysts, data scientists and market experts in the UK, US, Europe, India and Asia-Pacific. In 1909 we were the first to record the earliest days of flight and now in 2019, as Cirium, we are uniquely positioned to reshape the wider travel industry with our data intelligence solutions. Our people are at the centre of who we are. Whatever your background you are welcome. We are looking for talented and dynamic team players who focus on delivering successful outcomes.

We are a business where three out of our seven leaders are women, over 20 languages are spoken, where some leaders have grey hair and some have purple. Where our sales teams take time out to support local schools and our product teams champion local women back into the workplace. We are a flexible employer and happy to accommodate different working solutions for the right talent.

Cirium analyses the huge volume of data generated from the millions of flights a year to help keep the travel industry in motion:

  • 35 million airline flights are tracked and 70 million passenger itineraries processed each year to alert corporate travel companies, travel agencies and airlines, so that travellers stay up-to-date with flight status and airlines minimize disruption
  • Over US$300 billion worth of airline tickets are analysed for market insights
  • Over 3.3 million flights are tracked per month covering over 97% of scheduled flights worldwide and more than 80% of tracked flights, matched to aircraft registration numbers so engine efficiency can be optimized per hour
  • US$5.3 trillion worth of aircraft assets are valued by Cirium each year, as part of strategy and pricing partnerships with the world’s top 50 lessors and tier one investment banks
  • Cirium has 10 offices worldwide and we celebrate our global diversity through events and networks throughout the year
  • Cirium is part of RBI, which is part of RELX, a FTSE 100 traded company (which was just named by Forbes as one of the world’s most innovative companies)
  • Our benefits stand out (they even include two days a year for you to dedicate to the charitable activity of your choice)
  • Cirium and RBI are founding members of the Tech Talent Charter, committed to increasing the ratio of women and under-represented groups working in technology

Job Purpose: This role supports the Chief Marketing Officer and helps with overall office management in the Portland office.  This role is critical in building and maintaining a positive work environment, assisting a key executive with daily tasks and helping to enable the talented staff in Portland and beyond.

Key Accountabilities/Responsibilities:

  • Provide support to Chief Marketing Officer (50%)
Manage Executive calendar
Process expense reports

Arrange travel, prepare travel itineraries, including domestic and international

Plan and coordinate meetings – onsite, offsite, remote
Other responsibilities as assigned
  • Assist the Office Manager (50%)

Work with the Yeon Building Management regarding facility / maintenance issues

Act as Champion for RBI Corporate initiatives such as ReCares, Women’s Empowerment Network, and RBI’s Green Initiative

Assist Office Manager with large projects

Provide backup to the Office Assistant, who is directly responsible for providing full range of office support and services to the Portland office

Assist hiring managers and office management to implement new staff onboarding

Work with Recruitment team and management to develop, implement and maintain a tech internship program

May include local, university, diversity job fairs

Key Skills Required:

  • Ability to manage people and relationships
  • Excellent interpersonal communication skills, written and verbal
  • Ability to stay cool in all situations
  • Communication skills – delivering the strategies of the business will require interacting with stakeholders from around the business. Must be able to effectively communicate at all levels of seniority
  • Leadership – you will be working with line managers.  As such, you must be able to lead in the day to day operations of the business, as well as complete specific projects
  • Structured and organised with the ability to handle multiple priorities and deadlines
  • Strong team player; highly collaborative whilst still taking ownership
  • Positive and determined
  • Committed and passionate

Experience in the following will be beneficial:

  • Office management
  • Executive assistance
  • Internship programs
  • Job fair presentations

RBI is an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law. If a qualified individual with a disability or disabled veteran needs a reasonable accommodation to use or access our online system, that individual should please contact 1.877.734.1938 or accommodations@relx.com.

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