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Operations (inc. Manufacturing)
GLO00128 Requisition #

The Production Assistant is responsible for providing proactive and efficient assistance to The Lancet production department and to the wider Lancet group. The role’s principal responsibilities include article styling and text corrections of pages using Adobe InDesign, production tracking, and production administration. Working to multiple deadlines, the Production Assistant is involved in all aspects of the print and online publication process for The Lancet group’s suite of world-leading medical journals.

Main Activities and Responsibilities

For all Lancet journals:


  • Style articles from Word using Adobe InCopy CC (including tables and figures) and typeset equations, according to Lancet house style rules
  • Input editorial and author text corrections to page proofs, as required
  • Liaise with Editorial and Production colleagues re: page production, workflow, and deadlines
  • Use eXtyles document formatting software to process accepted manuscripts pre-edit, as required
  • Maintain databases and manuscript tracking system daily to specific deadlines, including orders to supplier for online article and issue publication


Other Lancet group titles:


  • Oversee the production process for the journals EClinicalMedicine and EBioMedicine, liaising directly with the external typesetter to resolve problems and with the in-house Editors to plan and compile issues.


Other responsibilities:


  • Provide assistance throughout the department and to other members of staff, when required
  • Manage office copies, file and organise back issue storage
  • Count photos, figures, tables and supplementary material per article, as well as numbers of fast track, and online-first articles. Maintain spreadsheets recording this information.
  • Check invoices and create Purchase Order numbers for Lancet production invoices
  • Perform monthly update of Production Business Contingency Plan
  • Support launch of new Lancet group titles, when required


Key Competencies

  • Attention to detail – essential
  • Good eye for design layout and details
  • Ability to work to tight deadlines
  • Ability to work in a team and on own initiative
  • Ability to communicate effectively with internal departments and external suppliers
  • Knowledge of Word and Excel
  • Knowledge of Adobe InDesign and/or InCopy desirable

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