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Logistic Exec II

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Operations (inc. Manufacturing)
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Elsevier
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OPE001TP Requisition #

Who are we?

Elsevier is a world-leading provider of information solutions that help you make better decisions, deliver better care, and sometimes make groundbreaking discoveries in science, health, and technology. We serve researchers, professionals, and clinicians, through the application of technology and analytics to content, empowering them to create knowledge, contribute to social progress, and enhance human well being. We are delivering next-generation professional information solutions and technology to our broad client base and we need a team of exceptional sales leaders and professionals to join us on the journey.

 

Elsevier publish over 2,500 journals and more than 33,000 book titles, and provide web-based, digital solutions — among them ScienceDirect, Scopus, Evolve, Knovel, Reaxys and ClinicalKey.


Job Title: Logistic Exec II

Purpose of the Job

The Logistics department is a service unit within Elsevier Operations - Orders, Renewals & Fulfilment and is responsible for the receipt, storage and distribution of Elsevier print products dispatched from warehouses and printers to a global customer base. The Logistics Coordinator works closely with internal departments and external vendors to ensure efficient and accurate receipt and storage of print products and timely dispatch and delivery On Time In Full of orders at the appropriate cost levels.

Key responsibility Area:

Process Management

·      Monitor supplier performance against Key Performance Indicators (KPIs) and Service Level Agreements (SLAs).

·      When service targets are not met, ensure supplier performs Root Cause Analysis (RCA) and where required implements agreed Corrective and Preventative Actions (CAPA).

·      Ensure that systems and procedures are followed, and high peak seasonal capacity is sufficient to meet our on-time shipping requirements especially at month, quarter and year end.

·      Monitor warehouse workload at inbound, outbound, and returns and approve additional resource required.

·      Request and review monthly freight forwarder performance reports.

·      Plan and Manage quarter end revenue recognition cut-offs

Supplier Spend Management


·    Ensure rates and budgets are agreed, in place and up to date with suppliers and that invoices are audited and coded correctly and paid on time.

·      Monitor in-house and outsourced freight invoice audit, coding & payment processes, ensure invoices are paid on time, charges are audited, and cost is coded correctly.

·      Provide volume and cost trend data for budgeting and reforecasting

·      Provide data for periodical warehousing and freight forwarding tenders, analyze quotations and provide input in rate negotiations

Projects and Continuous Improvement

·      Participate as Logistics Subject Matter Expert in projects and programs. Own and deliver on forthcoming actions.

·      Provide distribution-oriented analytical support for projects, new business opportunities and proposals.

·      Initiate, implement and monitor continuous improvement in internal processes, supplier processes and systems & interfaces.

·      Collaborate with Procurement to establish/maintain a cost-effective distribution network incl setting up of new fulfilment locations, new freight routes, etc.

Reporting and Analytics

·      Analyze freight spend trends using freight audit supplier's Business Intelligence (BI) tool; Identify and report areas of potential cost saving and implement agreed changes.

·      Record, report and monitor end to end fulfilment lead times and quality rolled up in On Time In Full (OTIF) KPI.

·      Record, report and monitor Freight Cost KPIs

·      Publish periodical dashboards, contribute to newsletters and maintain pages on intranet site.

Process Compliance & Control

·      Design and control physical warehousing and distribution workflows and related data flows.

·      Maintain local repository of standard operating procedures and ensure documentation is up to date.

·      Ensure internal and external compliance with (inter)national laws and regulations related to processes and outcomes, in particular to import/export activities, SOX controls, C-TPAT, Incoterms, customs valuation, Country of Origin, wood packaging, packaging waste & safety, etc.

Business Continuity & Disaster Recovery

·     Ensure internal and vendor Business Continuity Plans are in place, approved and up-to-date and ensure annual Disaster Recovery tests are successfully concluded.

Exception management

·     Handle special requests for orders to be processed, shipped and delivered outside the regular SOPs and/or with special vendor arrangements.

·     Facilitate resolution of customer queries on missing/ short shipments.

·     Ensure proof of print/pick, pack, dispatch is provided by warehouses and printers and proof of

      delivery data is provided by freight forwarders on incidental and on periodical basis.

·     Initiate claims to freight forwarders for damaged and lost product / shipments, follow through credit received.

Systems

·     Elsevier fulfilment system Local Application Manager and User Coordinator for warehousing,

      distribution and for interfacing to warehouses, freight company and customer's systems.

·     Log Elsevier fulfilment system and warehouse system Issue and Change Requests provide input

      for prioritization and follow up till resolution and/or implementation

·     Monitor other change requests to ensure there is no negative impact of those changes on the existing distribution workflow and deliverables

Key Competencies (Aligned with ECF)

Competency

Level

Level Description

Displays High Integrity and Honesty

Level 2

Always follows rules and does what is expected.
Does what s/he says s/he will do.
Remembers commitments and promises.
Is honest and ethical in decision making.
Is trusted by others to do the right thing.
Is fair and honest in how s/he treats others.

Drives for results

Level 3

Does everything possible to achieve goals.
Regularly measures and evaluates progress.
Accepts responsibility for the results-based outcomes of group.
Holds others accountable and encourages others to take accountability for achieving results.
Shares credit and recognition with others for achieving goals.

Technical and Professional Expertise

Level 4

Is sought out as a subject matter expert in own subject area.
Acts as a technical coach and mentor to others.
Uses a highly adaptable approach and is able to express complex technical expertise in a simple, understandable manner to those outside own function.
Stays at the cutting edge of own discipline, is well connected externally, understands and implements best practice.

Takes Initiative

Level 2

Independently addresses unexpected situations.
Confident in taking action and removing obstacles to action.
Can be counted on to follow through on actions.
Encourages others to take their own initiative when faced with a problem.
Provides appropriate amount of information, resources and support without undermining the individual’s full ownership of objectives and their success.

Solves Problems and Analyzes Issues

Level 3

Identifies and highlights new trends, potential problems and opportunities early.
Effectively coaches others on how to analyze information to solve problems.
Encourages and coaches’ others to seek alternative ways to solve complex problems.

Collaboration and Teamwork

Level 3

Promotes a high level of cooperation between all members of the work group.
Looks for ways for team to work with other teams and divisions.
Achieves objectives requiring a high level of cooperation from people in other parts of the organization.
Takes the lead in resolving conflict within a work group.
Keeps team informed of all relevant information affecting the organization, team members and their work.

Champions Change

Level 2

Understands and applies change management methodology to change initiatives.
Looks for ways to improve own work processes.
Plans to prepare for changes that may affect the business or team.
Maintains a positive outlook in the face of a changing environment.
Is able to clarify how changes affect individual, team and wider division.
Actively seeks out ways to continually improve team activities.


Functional and Technical Competencies

·       Supplier Management

·       Project Management

·       Warehousing operations

·       Distribution Design, Sourcing and Management

·       Knowledge of Export policies and shipping procedures

·       Basic Data Analytics

Education, Knowledge, Skills and Experiences (and any other requirements):

·       Bachelor’s degree in Logistics, Economics or equivalent

·       Proven experience in distribution / mail / express courier related role, export knowledge          

        desirable

·       Skilled in use of MS Office programs (Outlook, Excel [[ADVANCED]], Word, Access,   

        SharePoint)

·       Experience in using Tableau editor

·       User experience with finance systems and ERPs

·       Good understanding of operational processes, ability to identify critical data elements and

        define Key Performance Indicators

·       Ability to analyze issues, find root causes and apply Corrective Actions / Preventative Actions

·       Basic knowledge of publishing process and related developments

·       Fluent and strong English (speaking and writing), additional language skills in Spanish,

        Portuguese, French and/or German are welcomed

·       Excellent verbal and written communication skills

·       Excellent listening and questioning skills

·       Lean / 6 Sigma Yellow Belt (awareness certificate) or higher is desirable


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