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Event Administrator - 6 months contract (Based in UK, Richmond, Greater London)

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Administrative & Clerical
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Reed Exhibitions
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REE009O5 Requisition #
Job Title: Event Administrator (6-months contract)

Reports to: Senior Event Coordinators

Based at: Richmond, Surrey, UK

Reed Exhibitions excels in creating high profile, highly targeted business and consumer exhibitions and events to establish and maintain business relations, and generate new business. Every year we run over 500 events in 43 countries, bringing together over 7 million active event participants worldwide in 2014. With over 3700 employees in 41 offices around the globe we serve 43 industries worldwide. Reed Exhibitions is part of RELX Group, a world-leading provider of information solutions for professional customers across industries.

We want individuals who demonstrate initiative, an inquisitive mind, an obsession with making things better, a passion for solving puzzles, the humility to laugh at themselves, the willingness to ask for help when they are over their heads, and the ability to deal (healthily) with multiple projects, tight deadlines, and demanding partners.

Team Structure: Senior Event Coordinators to Head of Customer & Business Services to Operations Director

Job Purpose: To provide effective and efficient administrative and general support to all functions that contribute to the delivery of our exhibitions.

Scope: The Event Administrator offers vital support throughout the exhibition cycle for the sales team. They assist with all administrative tasks during the exhibition cycle.

Key Responsibilities:

Pre-Show
  • Sales Support – contracting and amendments for non UK based Sales Team using Salesforce.com
  • Barter Contracting & Invoicing – contracting and invoicing for all barter agreements using Salesforce.com 
  • Lead Management – monitoring all incoming enquiries and converting them to leads for the relevant members of the Sales Team
  • Meeting Administration – scheduling team meetings, composing agendas/minutes when required
  • Floor Plan Audits – working alongside the Sales and Operations team to ensure rigorous audits of the floor plan and Exhibitor Lists are carried out frequently on the lead up to an event 
  • Post and Shipping – managing all outgoing and incoming post for the Sales and Marketing Teams
  • Frontline Enquiries – handling calls/emails from prospective exhibitors and distributing to the appropriate team member – and diverting any general enquiries to our Customer Service Team
  • Providing general support to the Coordinator Group when necessary. 

On-Site
  • Rebooking Support – supporting the Sales Team with capturing interest for the next Event Edition – this may include contracting onsite using automated or manual contracting systems and/or managing all incoming booking forms/enquiries (Expression of Interest)

Ideal Candidate Profile:


A highly driven, enthusiastic and organised professional who can demonstrate: 


  • A strong ability to organise and prioritise workload – and demonstrate a solid competency for multi-tasking
  • A high level of computer literacy, including Outlook, Excel, Word, PowerPoint and preferably any online sales/marketing tools and systems
  • The ability to work in a fast-paced environment and remain calm when under pressure
  • They are committed team player who also has the ability to work independently and take the initiative
  • Strong communication skills – articulate verbal and written capabilities – with the ability to communicate with many different nationalities and cultures
  • Accuracy and high attention to detail
  • A confident common sense approach to problem solving and is quick to understand who/what is required to solve any issues
  • A positive, enthusiastic and proactive approach to their role and responsibilities on a day-to-day basis


 

Interested?  If this position interests you or you know someone it would, please send written applications to recruitment@reedexpo.co.uk with a covering letter and your salary expectations. Or you can apply online at www.reedexpo.com

 

Due to the large volume of applications, we are unable to respond to all applicants individually. Therefore, if you are not contacted by the company within the next three weeks, we regret to advise that your application has been unsuccessful.

WE ARE NOT ACCEPTING CV’S FROM AGENCIES. THEREFORE IF YOU ARE INTERESTED IN THIS POSITION PLEASE APPLY DIRECTLY TO US OR VISIT OUR WEBSITE AND APPLY ONLINE.

 

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