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Editorial
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Elsevier
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GLO0011G Requisition #

Description 

  

This is an entry level graduate position and would suit someone who is keen to establish a career within medical publishing. The role will consolidate basic publishing skills, offer close liaison with the editorial department, and provide opportunities for personal development. 

 

Application deadline: 18th January 2019

 

The person in this full-time post will report to the Lancet Operations Manager and will be responsible for supporting the administrative processes of the Lancet family of journals. Special responsibilities can include picture research, soliciting of clinical trials, managing author’s proposals and commissioning for review content, and the creation and production of complex tracking reports which are essential for an efficient flow of manuscripts and content planning. The person will need to be both independent and able to work closely with others. The person will need to be imaginative and enjoy solving problems, and will be able to balance a busy workload with the need to meet short deadlines. Good communication skills are essential, especially when helping others with our computerised systems. A flexible, proactive, and keen to learn attitude is required. An ideal candidate will suggest improvements to processes and services, and help to implement changes. 

 

Main Activities and Responsibilities

  • Peer review support 
  • To assist the Editors in tracking manuscripts from submission to publication 
  • To assist with the maintenance of our databases (including training of others in the use of our manuscript database and web-submission system) 
  • Be a primary contact for members of the editorial team and provide support, coaching, and training to Journal Office peers  
  • Review procedures and suggest improvements when appropriate  
  • Troubleshoot IT and other logistical matters, with relevant personnel 
  • Answer enquiries from authors, editors, reviewers, and the public. This will require awareness of the confidential nature of the peer review process 
  • Oversee efficient and accurate filing and file retrieval 
  • Willing to help editors to work as efficiently as possible.  
  • Seek to improve processes, need to feel comfortable encouraging editors and colleagues to work differently. This is a busy role and small improvements can have a very noticeable positive effect 
  • Reporting and payment administration 
  • To create and produce Lancet metrics reports, and to refine and present results efficiently in Excel 
  • To work with the Lancet Operations Manager in refining regular reports where appropriate 
  • To assist with the production and analysis of statistical data 
  • Administering contributor and reviewer payments for the Lancet journals, and trouble-shooting with payees and Elsevier payment departments to ensure timely payment 
  • Editorial support 
  • Assist with the preparation of itineraries and the arrangement of national and international travel, accommodation and currency. To prepare and check expenses forms 
  • Co-ordinate and maintain Lancet business continuity processes 
  • Provide support and holiday and absence cover for colleagues 
  • To undertake any editorial support that the peer review editors may require as appropriate 

Qualifications


Interpersonal Skills

 

  • Must be an excellent team player who is organised and willing to adapt to the needs and requirements of a busy department.
  • A customer and people focused approach is essential.  
  • Must be able to demonstrate a proactive and flexible attitude, with a keen willingness to show initiative. Communication skills are integral to the role. 

General Knowledge and Technical Skills

 

  • The successful candidate will have good English language skills and broad general knowledge.
  • Essential computer skills include familiarity with databases and an advanced level in Word and Excel, and working knowledge of PowerPoint. 
  • Experience in macro-writing and/or the use of MS Query and/or MS Access to produce reports would be advantageous. 
  • An understanding of the web as a research tool would also be beneficial.  
  • Training in specific computer programmes is available.
  • A good degree (2:1 or better) in science. 
  • Administrative experience is essential.  Publishing experience would be highly beneficial.  

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