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Contracts Associate

LEG0001R Requisition #

Who are we?

Elsevier is a world-leading provider of information solutions that help you make better decisions, deliver better care, and sometimes make groundbreaking discoveries in science, health, and technology. We serve researchers, professionals, and clinicians, through the application of technology and analytics to content, empowering them to create knowledge, contribute to social progress, and enhance human well being. We are delivering next-generation professional information solutions and technology to our broad client base – and we need a team of exceptional sales leaders and professionals to join us on the journey. 

Elsevier publish over 2,500 journals and more than 33,000 book titles, and provide web-based, digital solutions — among them ScienceDirect, Scopus, Evolve, Knovel, Reaxys and Clinical Key.

Job Title: 

Contracts Associate

Purpose of the job:

Provides proactive, efficient and confidential legal support to the Elsevier's Technology and Procurement teams by:

(a) reviewing and, where necessary, drafting various contractual documentation including Work Orders, Statements of Work and service contracts;

(b) ensuring that contractual documentation complies to applicable law and Elsevier and RELX policies; (c) recognizing and escalating matters that create significant risk to the business. Has strong knowledge of legal concepts, practices, and procedures and experience working with a variety of commercial contracts. Works closely with the Contracts Manager and under the supervision of a senior lawyer.

Key Result Area:

Contractual preparation, drafting and negotiation:

Summarizing legal documents. Drafting legal documentation, including preparing contracts from standard templates, inserting legal sentences and drafting contractual provisions in accordance with guidance from the Contracts Manager or a senior lawyer. Proof reading legal documents for sense, consistency, logical order, grammar, typographical errors, cross-references and adherence to document templates, including formatting, and preparing documents for signature. Reviewing clauses across a number of different templates and updating templates where needed.


Ensuring that important issues or material risks are escalated to the Associate General Counsel for Technology & Procurement or a senior lawyer in the Technology & Procurement Hub. Communicating prolifically with business stakeholders to ensure that contractual documentation meets business needs, and so that colleagues are kept up to date.


Assisting in the preparation of monthly legal reports and logging of statistics regarding turnaround times and contract volume.


Taking responsibility for ad hoc projects in the legal team from time to time.

Key Competencies:



Level Description

Drives for results

Level 2

Builds commitment in others for their individual and team objectives.
Communicates expectations clearly.
Promotes a strong sense of urgency for reaching goals.
Follows through on commitments to ensure they are successfully completed and goal are achieved.
Follows through on commitments to ensure goal achievement.

Technical and Professional Expertise

Level 2

Applies a detailed understanding of own work and relates effectively to overall business context. 
Can be depended upon by manager and peers for technical or professional advice.
Delivers within own role to make an important contribution to the team.
Is able to resolve technical issues or questions quickly and effectively.

Solves Problems and Analyzes Issues

Level 2

Is able to ask effective questions and collect facts from multiple sources in order to solve problems.
Is able to effectively identify and analyze problems and propose solutions.
Effectively manages day today issues and problems without intervention.

Practices Self Development

Level 2

Continually develops depth and breadth in key competencies.
Actively seeks feedback from others.
Takes concrete actions relating to feedback to improve performance.
Understands own strengths and weaknesses and looks for opportunities to build on both.

Collaboration and Teamwork

Level 2

Encourages cooperation between all members of the team.
Identifies and removes barriers to team performance.
Helps people to resolve conflict.
Identifies ways for further collaboration across teams.
Seeks team members’ input and expertise; facilitates open and interactive discussion of matters affecting the team.

Functional and Technical competencies:

·         Excellent organizational skills. Good telephone manner and communication skills at all levels.

·         Ability to work without supervision but also to work effectively with a supervising senior lawyer where necessary. Ability to work as part of a team.

·         Strong commitment to maintain confidentiality.

·         Ability to use own discretion and initiative. 

·         Ability to work proactively, and enjoy problem solving and conducting legal research.

·         Ability to work with a variety of projects simultaneously and priorities. Attention to detail.

·         Tactful, diplomatic and sensitive. Professional. Flexible and adaptable. Approachable. Honest. Punctual. Proactive. A 'Will do' approach. Methodical, logical and organized. Interested in understanding all aspects of job and business.

·         Confident, self-assured and friendly. Positive and enthusiastic.


Education, Knowledge, Skills and Experience:

·         Experience working in a legal team, whether in a law firm or in-house environment. Experience in drafting, reviewing, and negotiating contracts.

·         Skills: The successful candidate will have a Bachelor of Laws or similar university degree. Report writing skills. Project management skills. Good grammar, spelling and style with ability to draft letters, review documents, etc.

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